Technology & Digital
AI Acceptable Use Policy Acknowledgment
Acknowledgment of AI acceptable use policies covering responsible use, data handling, and compliance requirements. Single signer (user).
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# AI Acceptable Use Policy Acknowledgment **Effective Date:** ___________ **Organization:** ___________ ("Organization") **User Name:** ___________ **Department/Team:** ___________ **Job Title:** ___________ ## 1. Purpose This AI Acceptable Use Policy ("Policy") establishes guidelines for the responsible and ethical use of Artificial Intelligence ("AI") tools and systems within the Organization. This Policy applies to all AI tools, including but not limited to generative AI, machine learning models, large language models, AI-powered automation, and AI-assisted decision-making systems. **AI Tools Covered:** ___________ ## 2. Approved AI Tools (a) The Organization has approved the following categories of AI tools for business use. Users shall only use AI tools that have been reviewed and approved by ___________. (b) Users shall not sign up for, download, or use unapproved AI tools for business purposes without prior authorization. (c) **Shadow AI:** Using unauthorized AI tools with company data is strictly prohibited. This includes personal accounts on consumer AI platforms when processing company information. ## 3. Permitted Uses AI tools may be used for the following business purposes, subject to the restrictions in this Policy: (a) Drafting, editing, and summarizing business documents and communications (b) Code generation, review, and debugging assistance (c) Data analysis and visualization (d) Research and information gathering from public sources (e) Process automation and workflow optimization
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effective date
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organization name
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user name
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department
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job title
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ai tools
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approval authority
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prohibited data
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classification levels
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review level
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disclosure requirement
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content ownership
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incident reporting
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training frequency
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enforcement
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review frequency
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governing state
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user signer name
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