Technology & Digital

AI Acceptable Use Policy Acknowledgment

Acknowledgment of AI acceptable use policies covering responsible use, data handling, and compliance requirements. Single signer (user).

📄 1 signer📅 30-day expiry🏷 Technology & Digital🔖 single-signer, policy

About this template

The AI Acceptable Use Policy Acknowledgment is a ready-to-use technology & digital template you can send for signature in minutes. It is written for 1 signer (user) and, by default, expires 30 days after it is sent if left unsigned. It covers policy. Like every Abundera Sign template it is a convenience draft structured for ESIGN Act and UETA compliance, not a substitute for legal advice. Each signed copy is sealed with PAdES-LTA digital signatures, dual RFC 3161 timestamps, and a tamper-evident evidence package in WORM storage.

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# AI Acceptable Use Policy Acknowledgment **Effective Date:** ___________ **Organization:** ___________ ("Organization") **User Name:** ___________ **Department/Team:** ___________ **Job Title:** ___________ ## 1. Purpose This AI Acceptable Use Policy ("Policy") establishes guidelines for the responsible and ethical use of Artificial Intelligence ("AI") tools and systems within the Organization. This Policy applies to all AI tools, including but not limited to generative AI, machine learning models, large language models, AI-powered automation, and AI-assisted decision-making systems. **AI Tools Covered:** ___________ ## 2. Approved AI Tools (a) The Organization has approved the following categories of AI tools for business use. Users shall only use AI tools that have been reviewed and approved by ___________. (b) Users shall not sign up for, download, or use unapproved AI tools for business purposes without prior authorization. (c) **Shadow AI:** Using unauthorized AI tools with company data is strictly prohibited. This includes personal accounts on consumer AI platforms when processing company information. ## 3. Permitted Uses AI tools may be used for the following business purposes, subject to the restrictions in this Policy: (a) Drafting, editing, and summarizing business documents and communications (b) Code generation, review, and debugging assistance (c) Data analysis and visualization (d) Research and information gathering from public sources (e) Process automation and workflow optimization

Fields (18)

effective date
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organization name
text · required
user name
text · required
department
text · required
job title
text · required
ai tools
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approval authority
select · required
prohibited data
select · required
classification levels
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review level
select · required
disclosure requirement
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content ownership
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incident reporting
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training frequency
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enforcement
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review frequency
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governing state
select · required
user signer name
text · required

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