Formal notice issued by counsel directing employees and custodians to preserve all documents, electronically stored information, and other potential evidence relevant to anticipated or pending litigation.
The Litigation Hold Notice is a ready-to-use legal & compliance template you can send for signature in minutes. It is written for 1 signer (counsel) and, by default, expires 30 days after it is sent if left unsigned. It covers litigation, hold, evidence preservation, ediscovery, legal notice, compliance. Like every Abundera Sign template it is a convenience draft structured for ESIGN Act and UETA compliance, not a substitute for legal advice. Each signed copy is sealed with PAdES-LTA digital signatures, dual RFC 3161 timestamps, and a tamper-evident evidence package in WORM storage.
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# Litigation Hold Notice **TO:** All Employees, Officers, Directors, and Third-Party Custodians **FROM:** ___________, ___________ **DATE:** {{autodate:counsel_signed_date}} **RE:** Litigation Hold — Mandatory Preservation of Documents and Electronically Stored Information --- ## 1. Purpose This Litigation Hold Notice ("Notice") is issued by ___________ ("Company") through its counsel in connection with actual or reasonably anticipated litigation described below. This Notice requires you to immediately suspend any routine destruction, deletion, modification, or alteration of documents and electronically stored information ("ESI") that may be relevant to this matter. ## 2. Matter Description **Case / Matter Name:** ___________ **Matter Number:** ___________ **Adverse Party / Parties:** ___________ **General Description of Claims or Issues:** ___________ **Anticipated or Actual Filing Date:** ___________ **Court or Forum (if known):** ___________ ## 3. Scope of Hold You must preserve ALL documents and ESI — regardless of format or location — that relate to the matter described above, including but not limited to: **3.1 Documents and Records** - Contracts, agreements, amendments, and correspondence related to the matter - Internal memoranda, reports, analyses, and presentations